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Outdoor Event Facility Request

Please use this form to submit a request to use Lee Field or Lee Parent's Park for your event.

* = Required Field

Location*
Event Name*
Full name of the sponsoring organization*
(acronyms or short names will not be accepted)
Is the sponsor of this event affiliated with North Carolina State University as a registered student organization or department?*
Yes No
Event Date* calendar icon Select date
Event Start Time* (hh:mm am/pm format)
Event End Time* (hh:mm am/pm format)
Event Set Up Start Time* (hh:mm am/pm format)
Event Clean Up/Breakdown End Time* (hh:mm am/pm format)
Type of Event (check all that apply) Cookout
Concert
Fundraiser
Athletic Event
Third-Party Promotional Event
Recruitment Event
Other - Please describe here:
 

Contact Information

Please provide the contact information for the person primarily responsible for providing information regarding this event.

Full Name*
Phone Number (no dashes or spaces)* (ex. 9195152440)
Email Address*
If you will be working with a third-party vendor or company who is not affiliated with NC State University, please provide their information below.
Vendor/Company Name
Vendor/Company Contact Person
Vendor/Company Phone Number (ex. 9195152440)
Vendor/Company Email Address
 

Event Information

Estimated Number of Attendees*

Description*

Please provide a brief description and the purpose of your event.

Setup Details

Will your event have any of the following? Please check all that apply.

Open Flame (Hot Works)
Stage
Tent
Amplified Sound
Food/Beverage
On-site Sales (food, tickets, merchandise)
None

Hot Works

Hot work includes any type of open flame, candles, outdoor grills, warming trays, sternos, etc. This type of event requires an inspection by the University Fire Protection Department and a Hot Work permit issued by Fire Protection. If you selected the "open flame" box in the "Setup Details" question above, please describe the type of open flame you will have.

Stage

If you selected "stage" in the "Setup Details" question above, please indicate the dimensions of your stage as well as the name of the company responsible for set up.

Tent

Tents that are larger than two hundred (200) square feet must be inspected by Fire Safety. A diagram for a tent larger than 200 square feet must be submitted to Fire Safety at least three weeks before the scheduled event. If you selected "tent" in the "Setup Details" question above, please indicate the dimensions of your tent as well as the name of the company responsible for set up.

Amplification

Amplified Sound includes any type of microphone, speakers, megaphone, radio, etc. Amplification is typically allowed Sunday - Thursday from 8:00 a.m. - 11:00 p.m. and Friday - Saturday from 8:00 a.m. - Midnight. Blackout periods (quiet hours) include reading days and final exams. If you selected "amplification" in the "Setup Details" question above, please describe the type of amplification you will have.

Food/Beverage Details

Food/Beverage includes anything that can be consumed whether or not the item is being sold or given away. If you selected the "food/beverage" in the "Setup Details" question above, please describe the type of food/beverage you will have.

On-site Sales Details

If you selected the "On-site sales" in the "Setup Details" question above, please describe specifically what you will be selling.

Additional Comments

Use this space to include a location not listed above or for additional information you would like our office to consider.

Automated Submission Prevention

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Please review your request carefully before submitting!

 


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